Leveraging the PowerApps Index Function Retrieve Rows by Ordinal Number

Leveraging the PowerApps Index Function: Retrieve Rows by Ordinal Number


Leveraging the PowerApps Index Function: Retrieve Rows by Ordinal Number

Introduction: The modern-day updates to PowerApps continually bring a range of efficient functionalities. One of the recent advancements is the capability to fetch records by ordinal numbers. Aided by the newly introduced PowerApps Index function, this article offers an in-depth view of its usage and benefits.

Overview of PowerApps Index Function

With the latest enhancements in Power FX, users can seamlessly access a record by its row or ordinal number using the PowerApps Index function. This addition predominantly anticipates the forthcoming JSON parsing features. However, for the present, the Index function serves as a boon for tasks necessitating ordinal number retrievals.

Utilizing the Index Function

To employ the Index function:

Index(dataSource, rowIndex)

The primary argument determines the data input source, such as a collection, table, or live online source. Meanwhile, the secondary argument specifies the row or index number. Notably, this function considers the first record as 1.

Potential Use Cases for the Index Function

The scenarios demanding retrieval of records by row number are manifold. For instance, you might need to design a dashboard that portrays data values anchored on row numbers. Moreover, the facility to fetch records numerically proves instrumental for transforming tasks like converting rows into columns, especially when managing non-standard data structures.

Previously, the native budget tracker app within PowerApps necessitated complex formulas using the Last/FirstN functions to execute similar actions. The advent of the Index function streamlines these operations.

Handling Non-existent Records with Index

Per official documentation, invoking the Index function on a non-existing record prompts an error. However, for practicality, should you wish to ascertain if the Index failed to fetch a row, resort to the IsBlankOrError function. This function readily indicates true if the sought row is absent.

Implementing Index on Online Data Sources

When deploying the Index function against live data sources, it’s vital to recognize that this function isn’t delegable. For example, in the context of a voluminous SharePoint list labeled ‘Clients’, attempting to fetch row 3,000 (surpassing the ‘data row limit’ setting) will result in Power Apps not yielding the intended record.

To corroborate this behavior, you can utilize the Monitor utility. As a result, the Index function fetches rows confined to the value set in the ‘data row limit’ for online sources.


The evolution of PowerApps, with the introduction of the PowerApps Index function, has revolutionized the manner in which we can retrieve rows by ordinal number, marking a notable departure from the erstwhile Last/FirstN techniques. Should you wish to delve deeper or need further guidance, feel free to reach our dedicated support team here.


If you want to learn more about the Power Apps, feel free to explore our other informative articles and tutorials.

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