Power Automate: Sending Emails to Multiple Recipients with Office 365 Connector

In today’s digital age, leveraging the power of automation tools can make business processes more efficient. Power Automate’s integration with Office 365 allows users to send emails with ease. In this guide, we’ll delve deep into how to send emails using the Office 365 Outlook connector, especially when you need to send to multiple recipients. Read on and take your email automation skills to the next level.

Understanding the Office 365 Outlook Connector

Utilizing the “Office 365 Outlook” connector simplifies the process of sending emails. Through it, users can dispatch messages right from their applications using their Office 365 Outlook account. While basic tasks are straightforward, the intricate details for advanced functions require a bit more attention. Let’s explore these functionalities.

Getting Started

Before diving in, ensure that the Office 365 Outlook connector is integrated into your app via the data panel. This grants access to a plethora of Outlook tasks, such as calendar events, contacts, and the focal point of our discussion, emails.

On adding a button and associating the Office365Outlook connector with its OnSelect property, you’ll observe two methods – SendEmail and SendEmailV2. The latter is the most recent and recommended method for use. If you’re looking for an in-depth documentation, you can click here.

Basic Email Sending

Initiate with the SendEmailV2 method. Here’s a simple way to dispatch a message:

Office365Outlook.SendEmailV2(
    "[email protected]", 
    "Your Subject", 
    "Your Message Body"
)

One common query revolves around integrating line breaks. Given that the SendEmailV2 method accepts an email body in HTML, the <br> tag facilitates this:

Office365Outlook.SendEmailV2(
    "[email protected]", 
    "Your Subject", 
    "First Line of the message 
 Second Line of the message"
)

Sending Emails to Multiple Recipients

To dispatch emails to multiple recipients, utilize a semicolon to separate addresses:

Office365Outlook.SendEmailV2(
    "[email protected]; [email protected]", 
    "Your Subject", 
    "Your Message Body"
)

Integrating CC and BCC

The methodology for CC is slightly intricate. Here’s the basic format:

Office365Outlook.SendEmailV2(
    "[email protected]",
    "Subject",
    "Message Body",
    {
        Cc:"[email protected]; [email protected]"
    }
)

For BCC, the process mirrors CC. Here’s an example that amalgamates both:

Office365Outlook.SendEmailV2(
    "[email protected]",
    "Subject",
    "Message Body",
    {
        Cc:"[email protected]; [email protected]",
        Bcc:"[email protected]",
    }
)

Additional Email Settings

There are several attributes you can customize:

• Reply-to: Define a unique reply-to address.
• Send on behalf: Dispatch emails on behalf of another user. However, ensure necessary permissions are granted. Learn more here.
• Importance: Designate the urgency of your message.
• Attachments: Incorporate files to your email.

In Conclusion

Mastering the art of sending emails with the Office 365 Connector broadens your automation capabilities. From sending to multiple recipients to customizing email attributes, the possibilities are extensive. Should you have any concerns or need additional technical assistance, don’t hesitate to contact us. Our experts are ready to assist and guide you further.