Mastering Lookups Efficient Data Retrieval with SQL Server Views

Mastering Lookups: Efficient Data Retrieval with SQL Server Views


Efficient Lookup in SQL Server with Views

When managing large databases, fetching related details can become a cumbersome task. Utilizing views in SQL Server can greatly simplify this process and enhance the performance of data retrieval. This blog will provide insights into the art of using views for the purpose of lookup in SQL Server and the benefits attached to it. If at any stage you require further assistance, don’t hesitate to contact us for expert guidance.

Utilizing SQL Server Views for Efficient Lookups

Joining tables to display related data is a core task in many applications, especially those using SQL Server as a data source. Among the techniques available, SQL Server views stand out as the most efficient.

What is a SQL Server View and its Benefits?

A SQL Server view is a named query in the database used for displaying data seamlessly in Power Apps. Benefits include:

  • Optimized data retrieval with SQL Server using indexes and other database techniques.
  • Enhanced search capability across multiple tables without needing complex Lookup functions in Power Apps.
  • Simplified syntax, even when joining several tables that might have columns with similar names.

Creating a View in SQL Server

To establish a view, one can utilize the graphical designer in the SQL Server Management Studio. Following the below steps:

  1. From the Views folder within the target database in Object Explorer, right-click and select ‘New View’.
  2. Construct a query that links multiple tables and define the columns to be displayed in the view.
        CREATE VIEW vw_IssueDetails
        SELECT dbo.Tenant.Firstname,
        FROM dbo.Issue
            INNER JOIN dbo.Property ON dbo.Issue.PropertyID = dbo.Property.PropertyID
            INNER JOIN dbo.Tenant ON dbo.Issue.TenantID = dbo.Tenant.TenantID;

Utilizing the View in Power Apps

In Power Apps, the created view can be added via the data panel. This allows it to act as the data source for galleries and other controls.

Updating Records using the View

To facilitate record modifications via a gallery control linked to a view:

    1. Adjust the OnSelect property of the gallery control to set a global variable, varCurrentRecord, to the value of the chosen record. Use the ThisItem keyword for this purpose.
Set(varCurrentRecord, ThisItem);
Navigate(DetailScreen1, ScreenTransition.None)


    1. Modify the Item property of the display and edit forms to match the formula provided below:
LookUp('[dbo].[Issue]', IssueID=varCurrentRecord.IssueID)


This adaptation permits users to modify the selected record via the edit form.


For efficient lookup in SQL Server, especially when joining tables to display related data, views are indispensable. Their ease of use and performance optimization capabilities make them a valuable asset in database management. Through this guide, we’ve illuminated the process of creating, implementing, and updating records using views. Remember, if you need further clarification or technical support, don’t hesitate to contact us for assistance.

About The Author