Canva Transfer Ownership: Managing Canvas Apps after an Employee Exit
Understanding the intricacies of app ownership, especially in a business context, is crucial. When a team member leaves an organization, one of the primary concerns is the fate of the applications they own. Does the “Canva transfer ownership” mechanism allow others to edit and access these apps?
Navigate the ‘Canva App Ownership Transfer‘ process with ease. This guide provides a step-by-step approach to managing Canva apps after an employee leaves, ensuring no disruption to business operations.
The Life Cycle of an App
When “Pradeep Gupta“, a fictitious user, creates a Canvas app, he automatically becomes its “Owner“. This title gives him complete control over the app, letting him edit, share, and even delete it. During its development, Pradeep shared this app with two colleagues: “Sally Smith”, a “User”, and “Tim Leung”, a “Co-owner”. The distinction? A “Co-owner” can edit the app, while a “User” can only run it.
Transition After The Employee’s Departure
As Pradeep leaves the company, his account is deleted by the Microsoft 365 administrator. Some vital points to note about account deletion:
- A user can be restored for up to 30 days post-deletion, offering a recovery buffer.
- Deletion also removes the user’s OneDrive files. This is particularly crucial if apps based on Excel data sources in OneDrive were created by the user. Therefore, transferring OneDrive contents’ ownership is a best practice.
Post-deletion, while the app remains accessible to Sally and Tim, it doesn’t have an “Owner”. The difference now? A “Co-owner” can’t delete the app.
Transferring App Ownership
To reset or change an app’s owner, one can use Power Shell. A comprehensive guide on this topic can be found on powerapps.microsoft.com. The process involves installing the necessary PowerShell Cmdlets for Power Apps and executing specific commands. Only one owner is permissible for an app. If another owner is assigned using the Set-AdminPowerAppOwner cmdlet, the current owner is overridden.
Despite an employee’s departure from an organization, their apps remain accessible. Co-owners can continue editing, but a tenant admin might need to use Power Shell to assign a new owner if required. If you’re ever unsure or need additional guidance, don’t hesitate to contact us. Our expert team is always ready to assist, ensuring you maximize your apps’ potential.
If you need further assistance or have technical queries, feel free to reach out to us. Our team is here to guide you, offering tailored solutions to ensure you get the best out of your applications.